5th Edition PMBOK® Guide—The Project Management Plan


The last post discussed the second of the processes in the Integration Knowledge Area, process 4.2 Develop Project Management Plan.

This post will focus on the elements of the Project Management Plan, which essentially are the plans from all of the other knowledge areas plus 4 additional plans that are integrated together in this process.

1. Inputs, Tools & Techniques, and Outputs

Let’s first review the inputs to the process.

4.1 DEVELOP PROJECT MANAGEMENT PLAN
INPUTS
1. Project Charter Defines high-level boundaries of the project; used as the starting point for initial planning.
2. Outputs from other Processes Baselines and management plans from all other knowledge areas plus 4 additional subsidiary plans
3. EEFs Government or industry standards, PM body of knowledge for application area (construction, healthcare, IT, etc.)
4. OPAs
  • Guidelines, work instructions, proposal evaluation criteria, performance measurement criteria
  • Project management plan template
  • Change control procedures
  • Project files from previous projects, lessons learned knowledge base
  • Configuration management knowledge base
TOOLS & TECHNIQUES
1. Expert Judgment Utilized for developing:

  • Technical and management details
  • HR expertise regarding resources, skill levels
  • Configuration management
  • Change control process
  • Resource scheduling
2. Facilitation Techniques Brainstorming, conflict resolution, problem solving, meeting management
OUTPUTS
1. Project Management Plan Integrates all baselines and subsidiary plans

2. Input #2 = Outputs from Other Planning Processes

What are the three categories of outputs from other planning processes that become the elements of the Project Management Plan?

Category

Description

1.. Performance Measurement Baseline This consists of the following three baselines:

  • Scope baseline (= project scope statement + WBS + WBS dictionary)
  • Schedule baseline
  • Cost baseline
2.. Knowledge area management plans These consist of plans from the 8 knowledge areas other than Integration

  • Scope Management Plan
  • Schedule Management Plan
  • Cost Management Plan
  • Quality Management Plan
  • Human Resource Plan
  • Communications Management Plan
  • Risk Management Plan
  • Procurements Management Plan
  • Stakeholder Management Plan
3. Additional management plans These are additional management plans such as

  • Requirements management plan (scope)
  • Change management plan (scope)
  • Configuration management plan (scope)
  • Process improvement plan (quality)

3. Additional management plans—additional explanation

It is fairly obvious that the nine management plans listed under item 2 above come from the various knowledge areas listed. However, I feel a little more detail should be in order for those 4 additional management plans listed under item 3.

Management Plan

Explanation

1. Change management plan This outlines the change control process:

  • who can approve, including the creation of a change control board if necessary
  • how approved changes will be managed and controlled
2. Configuration management plan As opposed to changes in the project, the configuration controls changes to the functional and physical characteristics of the product, and documents those changes.
3. Requirements management plan This links the various requirements to

  • the overall project objectives (sometimes through a requirements traceability index)
  • the source of each requirement (which stakeholder)
  • who is assigned to manage the requirement
4. Process improvement plan Improving processes used on the project during the course of the project by analyzing them in order to identify those activities that enhance value.

These are the elements of the Project Management Plan. In my opinion, it is the most integrative of ALL the 47 processes and that is why it is important to understand that it is the “mother of all plans” that actually must come last after all the subsidiary plans are created, 9 from the knowledge areas other than Integration and the 4 additional plans outlined above.

The next post will be on the third process of the Integration Knowledge Area, that of 4.3 Direct and Manage Project Work.

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