5th Edition PMBOK® Guide—Memorizing the Processes (Step 4: Initiating Process Group)


 

 

 

1.   Introduction

In the last post, I discussed the process of memorizing the names and the order of the 47 processes, which is easiest done by taking them in groups by knowledge area.   Here are the numbers of processes in each knowledge area and process group.

Initiating Planning Executing Monitoring & Controlling Closing
Integration 6

1

1

1

2

1

Scope 6

4

2

Time 7

6

1

Cost 4

3

1

Quality 3

1

1

1

Human Resources 4

1

3

Communications 3

1

1

1

Risk 6

5

1

Procurement 4

1

1

1

1

Stakeholder 4      1

1

1

1

 47

2

24

8

11

2

 

 

Once you are able to match the names of all the 47 processes with their position in the matrix via the game with index cards or post-it notes described in the last post, you then must try to come up with the names from memory.    One of the other ways to do this is to memorize the names of the processes and their position in the other direction in the matrix, vertically across the columns for each process group.

2.    Processes in the Initiating Process Group

Process

Group

Process

Number

Process
Name
Process Description
Initiating 4.1

 

Develop Project Charter Develops document that formally authorizes project and provides project manager with authority to apply organizational resources to project activities.
Initiating 13.1 Identify Stakeholders Identifies people, groups or organizations that could impact or be impacted by outcome of the project; analyzes their interest in the project and potential impact on its success.

There are only 2 process groups in the Initiating Process group.    The key word to memorize with 4.1 is the phrase “Project Charter”.    Since this the process that  gives the “green light” from management to the project and gives the project manager the authority to carry out that project with the organization’s resources, it is done even before the planning process.

The key word to memorize with 13.1 is the word “stakeholders”:   identifying them will be key to sorting out the politics of the project, if you will, both internally and externally.    You can have all the resources at your command as the project manager, but your project will fail if it is actively opposed by key stakeholders (such as customers or sponsors), the ones who would have a high degree of interest in the potential outcome of the project and a high degree of influence over its outcome as well.

The Initiating Process Group is the easiest to remember along with the Closing Process Group because there are only two processes in it.    Both processes are thematically linked to the idea of Initiating, with the project charter and identification of stakeholders being the two processes done even BEFORE detailed planning takes place.

The next post after the weekend will cover the 2nd process group, the Planning Process Group, which in contrast is the most complicated series of processes to remember.

 

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