5th Edition PMBOK® Guide—Memorizing the Processes (Step 4: Executing Process Group)


 

2. Processes in the Executing Process Group

Here are the definitions of each of the 8 processes in the Executing Process Group.   Many of these are essentially carrying out the plan that was done in that knowledge area in the Planning Process Group.   The process number refers to the chapter of the PMBOK ® Guide of the knowledge area the process belongs to, followed by the number of the process within that area.   So 9.2 Acquire Project Team is the 2nd process in the HR Knowledge Area covered in Chapter 9 of the PMBOK ® Guide.   The Process Description itself is adapted from the PMBOK ® Guide.

Process

Group

Process

Number

Process
Name
Process Description
Executing 4.3 Direct and Manage

Project Work

Performs work defined in project

management plan and implements approved changes to achieve project objectives

Executing 8.2 Perform Quality Assurance Audits quality requirements and results from quality control measurements to ensure appropriate quality standards and operational definitions are used.
Executing 9.2 Acquire Project Team Confirms human resource availability and obtains team.
Executing 9.3 Develop Project Team Improves competencies, team interaction and overall team environment.
Executing 9.4 Manage Project Team Tracks team member performance, provides feedback, resolves issues, and manages changes to optimize project performance.
Executing 10.2 Manage Communications Creates, collects, distributes, stores and retrieves and plans for the ultimate disposal of project information in accordance with the communications plan.
Executing 12.2 Conduct Procurements Obtains seller responses, selecting the seller, and awards the contract.
Executing 13.3 Manage Stakeholder Engagement Communicates and works with project stakeholders to meet their needs/expectations, addresses issues as they occur, and fosters appropriate stakeholder engagement in project activities throughout the project life cycle.

Here’s a little more explanation of these processes.

4.3 Direct and Manage Project Work

In the plan-do-check act cycle, this is the DO part.

8.2. Perform Quality Assurance

The question being answered here is:   are the quality standards appropriate for the project?  The auditing focuses on the quality of the processes themselves and their implementation.

9.2 Acquire Project Team

The first part of executing a project is obtaining the team members from the human resources department.

9.3 Develop Project Team

Here is the process that takes the “team members” and turns them into a team that works together.

9.4 Manage Project Team

This process is where the “continuous improvement” part of the project, where you try to fine-tune the performance of the members of the team as individuals (by measuring their performance by increasing their skills), to reduce conflict between individual team members (through conflict resolution techniques), and for those conflicts that do arise, to create lessons learned to prevent similar conflicts from happening in the future.

10.2 Manage Communications

In executing the project, you will now send  information to stakeholders as planned in the communications plan.

12.2 Conduct Procurements

Here is where the contract is awarded through a bidding or proposal process to the seller that meets the criteria set out in the procurement management plan.

13.3  Manage Stakeholder Engagement

This goes beyond mere communications with stakeholders as is handled in process 10.2 Manage Communiactions; it deals with managing the engagement with stakeholders, handling issues as they arise, etc.

In all of these cases, the process is that of carrying out that which was set forth in the management plan.    Remember that the “triple constraint” knowledge areas of scope, time and cost, and the risk knowledge area, do NOT have executing processes, but all of the other knowledge areas DO have those processes.     Of those knowledge areas that DO have processes, they all have one process each EXCEPT for Human Resources, which has three processes.

This processes usually have the words “direct”, “manage”, and “conduct”, all of which are synonymous with the concept of “execution”, which is appropriate for the Executing Process Group.

The next post deals with the 11 processes in the Monitoring & Controlling Process Group.

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