6th Edition PMBOK® Guide: Process 11.5 Plan Risk Responses: Outputs (1)


The outputs for the process 11.5 Plan Risk Responses mainly consist of changes to the project management plan or to project documents to incorporate those risk responses.

Since there are a lot of these changes to consider, I will split the post into two.   Today I will cover the Change Requests and Project Management Plan Updates.

11.5.2  Plan Risk Responses:  Outputs

11.5.2.1  Change Requests

If a risk response has been planned as a result of this process, it may require changes to cost, schedule, or scope baselines, or to other components of the project management plan.   These all have to be done through the change request procedure, which involves process 4.6 Perform Integrated Change Control.   All of those change requests which are approved will go into updates to  the project management plan.   Changes in project documents do not such approval–these changes will be discussed in the next post.

11.5.2.2  Project Management Plan Updates

Remember, the “project management plan” is not a single plan, but a collection of management plans from all the knowledge areas, a series of supplemental management plans (covering change, configuration, and requirements management), and the various baselines for the main constraints of scope, time and cost.

  • Schedule management plan–because of the time required to implement risk responses, there may be updates to the schedule.
  • Cost management plan–because of the cost required to implement risk responses, there may be updates to the budget, especially when it comes to adding contingency reserves.
  • Quality management plan–any changes to quality management approaches or quality control processes suggested as a risk response are incorporated into the quality management plan.
  • Resource management plan–if there are any changes to resource allocation due to risk responses, these changes are added to the resource management plan.
  • Procurement management plan–if there are any alterations in the make-or-buy decision or procurement contract types as a result of the risk responses, these changes are made to the procurement management plan.
  • Scope baseline–any agreed-upon risk responses need to be added to the scope baseline.   For example, risk response activities need to be added to the WBS, either if there are done in anticipation of a risk in order to mitigate them, or if they are to be done as a contingent risk response, i.e., only if the risk is triggered.   In that case, there will have to be some color-coding or other means of showing that the activities are only to be done if the risk is triggered.
  • Schedule baseline–any changes in the schedule estimate required as a result of incorporating risk responses are including in the updates to the schedule baseline.
  • Cost baseline–any changes in the cost estimate required as a result of incorporating risk responses are including in the updates to the cost baseline.

As mentioned in the previous paragraph, any changes to the project management plan made as a result of planning risk responses will have to be approved by the change request process.

The next post will cover those changes to the project documents made as a result of the risk planning process–these do not require formal change request approval, but are important to be done nonetheless to track not only the risk responses, but how they will impact the project.

 

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