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The last process was in the executing process group, as we implemented the risk responses that we had planned in a previous process.   Now we switch to the monitoring and controlling process group.    Here the process is not just monitoring risk responses, but monitoring risks in general, and if necessary, making changes (the controlling part of the process) to the risk register, and to any other documents that are necessary.

This post will cover the inputs to the process.

11.7.1  Monitor Risks:  Inputs

11.7.1.1  Project Management Plan

The risk management plan is the component that is mainly used as an input.   This will give guidance on

• how often risks should be reviewed
• which policies and procedures for the organization should be followed when doing the review
• the roles and responsibilities of the people doing the monitoring process
• formats for reporting the results of the process (with risk reports)

11.7.1.2  Project Documents

Here are the project documents considered as inputs for the process.

• Issue log–this will be used to see if there are any open issues that have been updated which may affect the risk register
• Lessons learned register–lessons related to risk that were recorded earlier in the project will be reviewed to see if they apply to later phases in the project.
• Risk register–the key inputs will include
  • identified individual project risks
  • risk owners
  • agreed-upon risk responses
  • specific risk response implementation actions
  • control actions for assessing the effectiveness of the risk respones plans
  • symptoms and warning signs of risk
  • residual and secondary risks
  • watch-list of low-priority risks
• Risk report–assessment of the current overall project risk exposure as well as the agreed-upon risk response strategy, as well as the major individual risks with planned responses and risk owners.

11.7.1.3  Work Performance Data

This contains data related to risk such as:

• risk responses that have been implemented
• risks that have occurred
• risks that are active
• risks that have been closed out (because the risks associated with certain project activities did not occur)

11.7.1.4  Work Performance Reports

Information from performance measurements can be analyzed to provide project work performance information such as:

• Variance analysis
• Earned value data
• Forecasting data

This information could be relevant when monitoring performance-related risks (such as missing an intermediate milestone, etc.).

The next process will be the tools and techniques associated with this process.

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