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In the same way that the initial Risk Management planning process creates the risk register, which is then modified throughout the remaining processes in that knowledge area, the initial Stakeholder Management process creates the stakeholder register, which is then modified throughout the remaining processes in the Stakeholder Management knowledge area.

The other outputs are updates to the project management plan and project documents.

13.1.3  Identify Stakeholders:  Outputs\

13.1.3.1  Stakeholder Register

This document contains the following information about identified stakeholders:

• Identification information–name, organization position, location and contact details, and role on the project.
• Assessment information–major requirements, expectations, potential for influencing project outcomes, and the phase of the project life cycle where the stakeholder has the most influence or impact.
• Stakeholder classification–Internal/external, impact/influence (or power/interest), upward/downward/outward/sideward influence, or any other classification model chosen by the project manager.

13.1.3.2  Change Requests

The initial iteration of identifying stakeholders will not generate change requests.  However, as stakeholder identification continues throughout the project, new stakeholders or new information about the stakeholders may result in a change request.

13.1.3.3  Project Management Plan Updates

Of course, the main component that will be updated is

• Stakeholder management plan–agreed-upon communication strategies for identified stakeholders are recorded in the stakeholder engagement plan.

Additional components of the overall project management plan that may be updated may include the following:

• Requirements management plan–newly identified stakeholders can impact how requirement activities will be planned, tracked, and reported.
• Communications management plan–stakeholder communication requirements and agreed-upon communications strategies are recorded in the communications management plan.
• Risk management plan–if stakeholder communication requirements and agreed-upon communications strategies affect the approach to managing risk on the project, this is reflected in the risk management plan.

13.1.3.4 Project Documents Updates

• Assumption log–much of the information about the relative power, interest, and engagement level of stakeholders is based on assumptions, which are entered into the assumption log.   Any constraints associated with interacting with specific stakeholders are entered as well.
• Issue log–new issues raised as a result of identifying stakeholders are recorded in the issue log.
• Risk register–New risks identified during this process of identifying stakeholders are recorded in the risk register and managed during the risk management process.

This process is actually in the initiating process group, which consists of only two processes:  this one and 4.1 Develop Project Charter.   The fact that identifying stakeholders happens even BEFORE proper planning on the project begins tells you how vital PMI thinks the process is for the success of the project.

Now let’s move to the planning process group, which will create as a result the Stakeholder Management Plan, namely, process 13.2 Plan Stakeholder Engagement.  The inputs to that process are contained in the next post.

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